Fairly Conservative

From: Cindy Kilkenny [mailto:cindy.kilkenny@gmail.com]
Sent: Sunday, March 30, 2008 4:06 PM
To: scott@scottberg.com
Cc: flaherty@ci.brookfield.wi.us
Subject: Open records request

I recently heard an interesting story regarding your correspondence around the fire station issue. This is an open records request to view all correspondence to and from you to any person about the issue of moving two fire stations in the City of Brookfield over the last two years. Any correspondence to employees of the City or elected officials in the City is not included in this request.

In particular I am looking for a letter to you about the study you made and a letter you wrote to a company chiding one of their employees for contacting you about the study. As always, correspondence may be traditional paper or electronic. I trust these documents and any relevant to the particular correspondence will be included in your compliance.

Thank you for your prompt attention to this request.

/Cindy Kilkenny/
Cindy Kilkenny
fairlyconservative.com

——————–
From: Scott Berg
Date: Sun, Apr 6, 2008 at 10:31 PM
Subject: RE: Open records request
To: cindy.kilkenny@gmail.com
Cc: Karen Flaherty , Kris Schmidt

Mrs. Kilkenny –

Attached please find the records requested in PDF format. There are fewer records than you might expect since most of the public comments were sent to the City Clerk’s office, meaning that I am not the primary records custodian and therefore did not always keep copies. Included are a few comments sent to other alderman who forwarded them to me.

As for the item you mention in your second paragraph, I can find no such record. I do have a vague recollection of receiving an email last summer from a salesman asking about the north side station. Since he sent his query using his employer’s email account, I phoned the company to determine if this was a legitimate citizen inquiry or a salesman’s fishing expedition. I was not able to speak to the email author and what the employer’s response to him was, I don’t know. I believe I ultimately sent him an email stating that all the relevant information was in the task force report, referred him to the City Clerk to obtain a copy and offered to handle any follow up questions. I did ask Kris Schmidt to review her email archive, but apparently I did not copy her on the exchange.

Unfortunately, as I stated, I cannot find the email I received or sent and, of course, the phone call I made created no qualifying record. I am distressed that my email archive system does not include those two notes. I ran the Microsoft SCANPST utility and found several corrupted PST files, which may account for the issue. I will also review my email backup procedure. I regret not being able to find the record and wonder about what else may be lost, but the problem seems to be more in Microsoft’s control than in mine.

Thank you for your continuing interest in the City of Brookfield.

Scott A. Berg

Alderman, 5th District

City of Brookfield, WI

scott@scottberg.com